THE ASSOCIATION FOR PSYCHOANALYTIC PSYCHOTHERAPY OF WESTERN AUSTRALIA INC.
1. The Association shall be called 'The Association for Psychoanalytic Psychotherapy of Western Australia (Inc)' and is hereinafter referred to as 'the Association'.
2. The office and venues of meeting of the Association shall be in such places as the Association shall from time to time determine.
OBJECTS OF THE ASSOCIATION
3.1 The objects for which the Association is established are:
(a) To provide a forum for the exchange of ideas and information about psychotherapy and related subjects.
(b) To encourage the training of psychotherapists and the maintenance of high standards in their practice.
(c) To encourage and promote research in psychotherapy.
(d) To maintain a liaison with other organisations with similar aims.
(e) To advance and promote the public health and the science of psychotherapy and related subjects.
(f) To advance and promote the practice of psychotherapy, to uphold the honour and dignity, and to promote the interests of psychotherapists.
(g) To preserve, promote and advance the status the numbers and the intellectual, philosophical, social, political, economic and legal interests of psychotherapists.
(h) To create a forum through which the opinions of psychotherapists may readily be voiced.
(i) To solicit the opinions of members on all matters connected with psychotherapy and to represent and advance such opinions by means of any medium deemed proper and appropriate by the Association.
(j) To promote and maintain adequate communication between psychotherapists as a body and the community.
(k) To admit eligible persons to membership of the Association.
(l) To accept and exercise any powers that may be conferred upon the Association by Statute, rules of Court, regulation, by-law or otherwise, and to seek the conferral, upon the Association, of such powers as may be deemed proper for the Association to exercise.
(m) To consider, originate and promote improvements and changes in the law relating to the practice of psychotherapy; to consider alterations in the law and support or oppose the same; and for the purposes and objects contained in this memorandum to petition Parliament and to take such other steps and proceedings as the Association may deem expedient thereto.
(n) To hold periodic meetings of the members of the Association and with similar organisations in different parts of and through Australia and overseas.
(o) For reward or otherwise to publish a periodic journal, which shall be the journal of the Association, and to publish books, papers or other documents, and to consider, undertake and deal with reporting, printing and publishing of psychotherapy material.
(p) To encourage professional, educational, cultural and social relations among the members of the Association and to promote, conduct and co-operate in the promotion and conduct of professional, educational, cultural, sporting and social activities among the members.
(q) To acquire by gift, devise or otherwise money and property or whatsoever kind and nature and to administer and use the same or the income and proceeds thereof in furtherance of the foregoing objects.
(r) To take over the funds and other assets and liabilities of the present un-incorporated body known as the 'Self Psychology Study Group'.
(s) To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the Association.
(t) To do all such things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Association.
3.2 The property and income of the Association shall be applied solely towards the promotion of the objects or purposes of the Association and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to members except in good faith in the promotion of those objects or purposes.
RULES OF THE ASSOCIATION
4. The membership categories of the Association are -
(b) Clinical Member;
(c) Foundation Clinical Member;
(d) Associate Member;
(e) Retired Member;
(f) Honorary Member; and
(g) Guest Member
5.1 A person is eligible to be a member of the Association in one or more of the membership categories set out in Clause 4 if -
(a) he or she meets the requirements specified in Clause 6 which apply to that category; and
(b) the Committee is satisfied, and determines by resolution, that the person's admission at that time would be in the best interests of the Association.
5.2 In determining whether a person's admission would be in the best interests of the Association, the Committee -
(a) shall ascertain whether the psychodynamic orientation of the person can be productively accommodated within the Association at that time;
(b) may direct the Secretary to conduct a secret postal ballot of Clinical members where the approval of 2/3 of the votes received would be deemed to constitute the support of the clinical membership and the Committee is to be guided but not bound by the result; and
(c) may take into account any other factor that it considers relevant.
6.1.1. A Clinical Member who is considered by the Committee to be of eminence in the Association and to have contributed to it in an outstanding way may be declared a Fellow of the Association subject to the support of the Clinical Membership ascertained through a secret postal ballot conducted by the Secretary where support is defined as the approval of 2/3 of the votes received.
6.1.2. Fellows of the Association shall retain the rights and responsibilities of their status as Clinical Members.
6.1.3 A Fellow shall be entitled to use the letters FAPPWA after his or her name.
6.2. Clinical Member
6.2.1. To be eligible for membership as a Clinical member, a person must, in addition to meeting the requirement of clause 5.1(b), satisfy the Committee that he or she -
(a) is a Clinical professional who has satisfied the requirements of membership in his or her relevant professional body and who has had relevant professional experience equivalent to 3 years full time. Clinical Professional, for the purpose of this clause, means a Medical Practitioner, Psychologist, or Social Worker, or any other Clinical professional who, in the opinion of the Committee, has equivalent status.
(b) has had a substantial experience of psychoanalysis or personal psychotherapy over a period of at least 3 years with a therapist or therapists approved by the Association. All 3 years must be on the basis of at least twice weekly, with at least two years being psychoanalysis or individual psychotherapy. Group psychotherapy may satisfy some, but no more than one year, of the personal therapy requirement.
(c) has had a total of at least 120 hours of clinical supervision from supervisors approved by the Association. This must have involved at least 1 hour of individual supervision per week of individual psychotherapy cases over a minimum of 3 years. At least two cases must have been treated at least twice weekly under supervision, one for a minimum of 2 years, and the second for a minimum of 1 year.
(d) has had didactic training through attendance at and participation in a comprehensive course leading to an understanding of developmental psychology, psychoanalytic and psychodynamic theory, and the techniques of psychodynamic psychotherapy.
(e) is currently engaged in the practice of psychodynamic psychotherapy with a satisfactory level of competence as determined by whatever means the Committee may establish from time to time.
6.2.2 The requirements of 6.2.1. (b), (c), and (d) must have been completed within 3 years unless leave is granted by the Committee for an extension of that time.
6.2.3 The requirements of 6.2.1 shall be deemed to have been complied with if an applicant for membership satisfies the Committee that his or her clinical background, training, personal therapy, and experience is relevantly equivalent although it does not meet the precise requirement of clause 6.2.1.
6.3 Foundation Clinical Member
6.3.1 A Foundation Clinical Member is a person who has met the requirements of the Training Committee which includes successful completion of the Westmead Programme presented in Western Australia from 1985 to 1988 comprising 3 years of didactic work, 3 years of peer supervision, 3 years of Westmead supervision and satisfactory performance in a formal assessment.
6.3.2 A Register of the Foundation Clinical Members is held by the Secretary.
6.4 Associate Member
6.4.1 The Committee may consider applications from suitably qualified senior clinical professionals to be Associate Members of the Association. Associate Members would be entitled to attend meetings and participate in committees, but would not be entitled to vote, nor to hold any office of the Association.
6.4.2 To be eligible for membership as an Associate Member, a person must, in addition to meeting the requirement of clauses 5.1 and 5.2, satisfy the Committee that he or she –
(a) is a Clinical professional who has satisfied the requirements of membership in his or her relevant professional body, and is in good standing with that body, and who has had relevant professional experience.
(b) has had a substantial experience of personal psychoanalysis or personal psychotherapy.
(c) has had substantial experience of receiving clinical supervision of psychoanalytic psychotherapy cases.
(d) has had theoretical training leading to an understanding of developmental psychology, psychoanalytic and psychodynamic theory, and the techniques of psychodynamic psychotherapy.
(e) is currently engaged in the practice of psychodynamic psychotherapy with a satisfactory level of competence as determined by whatever means the Committee may establish from time to time.
6.5 Retired Member
To be eligible for membership as a Retired Member, a person must, having been a Clinical Member and having retired from active work as a psychotherapist, wish to retain membership of the Association.
6.6 Guest member.
6.6.1. To be eligible for membership as a Guest Member, a person must, in addition to meeting the requirement of clause 5.1 and 5.2, satisfy the Committee that he or she -
(a) holds membership in a psychoanalytic association with membership requirements equivalent to those of the Association; or
(b) has successfully completed training with the Association or an equivalent training, and seeks Guest Membership pending an application for Clinical Membership.
6.6.2 Guest Membership will be for a period of one year, and may be renewed at the discretion of the Committee.
6.7 By becoming a clinical member of the association the member agrees
(a) to also become an individual member of the Psychoanalytic Psychotherapy Association of Australasia Incorporated (“PPAA”) without any further application being required; and
(b) to comply with the Constitution of the PPAA.
APPLICATION FOR MEMBERSHIP
7.1 An application for membership (other than for a Fellow, a Foundation Clinical Member or a Foundation Associate Member) -
(a) must be in writing and in such form as the Committee may decide from time to time; and
(b) must be lodged with the Secretary to the Committee who is required to present the application to the next meeting of the Membership Sub-Committee.
7.2. The Committee may refuse membership to any applicant without assigning any reason.
7.3. A person is not a member of the Association unless and until he or she -
(a) has been notified of his or her admission by the Secretary; and
(b) has paid the joining fee and annual subscription.
8. The Committee may invite any person to accept Honorary Membership of the Association on the ground of his or her contribution towards the advancement of psychotherapy. Before a formal invitation is made, the Committee shall direct the Secretary to submit the name or names for Honorary Membership for the approval of the Clinical Members. This shall be done through secret ballot and approval shall be required from 2/3 of the votes received.
9. The Committee may from time to time invite 1 person to become Patron of the Association. Before a formal invitation is made, the Committee shall direct the Secretary to submit the name or names for Patron for the approval of the Clinical Members. This shall be done through secret ballot and approval shall be required from 2/3 of the votes received.
10. A joining fee will be payable on admission by a new member of the Association. The joining fee and annual subscription payable by members shall be determined by the Association at the Annual General Meeting from time to time.
11. Any member of whatever category whose subscription shall be in arrears for a continuous period of six (6) months shall not be entitled to the privileges of such membership.
12. The Committee shall have the power to make a levy on the members of the Association by resolution passed in the meeting of the Committee. The total levy in any one year shall not exceed one half of the relevant annual subscription. The profits of the Association shall not be available for distribution to members.
REGISTER OF MEMBERS
13.1 The Secretary shall on behalf of the Association keep and maintain the register of members in accordance with section 27 of the Act and that register shall be kept and maintained at his or her place of residence.
13.2 The Secretary shall cause the name of a person who dies or who ceases to be a member under rule 15 or 16 to be deleted from the Register of Members referred to in 13.1.
RETIREMENT OF MEMBERS
14. Any member may notify in writing to the Secretary his or her intention to resign from membership of the Association and such resignation shall take effect from the date of acceptance by the Committee. Any subscription or other money due from such members of the Association shall become a debt immediately due and payable to the Association and recoverable by action at law.
CESSATION OF MEMBERSHIP
15. Any member who: (a) fails within six (6) months of a demand in writing to pay any subscription(s) or other monies due to the Association: or (b) refuses or neglects to comply with any rules of the Association shall be liable to expulsion by resolution of the Committee, provided that not less than twenty one (21) days before the meeting at which the resolution is passed notice in writing of such meeting and proposed resolution shall be posted to the member at his or her address appearing in the Register of Members and provided also that he or she shall have the opportunity at the meeting of tendering any oral or written explanation.
16.1 APPWA has adopted a Code of Ethics for the professional conduct of members. In accepting membership of the Association applicants also accept adherence to this Code of Ethics, to be guided by its provisions and responsible to the Association for any alleged breaches.
16.2 The Code of Ethics is contained in the By-Laws of the Constitution.
16.3 Any alleged breaches of the Code of Ethics will be dealt with according to the “Procedures for Resolving Complaints about Ethical Conduct or Professional Functioning”.
16.4 The document “Procedures for Resolving Complaints about Ethical Conduct or Professional Functioning” is contained in the By-Laws of the Constitution.
17. If a member shall cease to hold or retain the qualifications held by him or her when admitted to membership of the Association, such membership may be terminated any time by the resolution of the Committee to that effect, and upon such a resolution of the Committee being passed, the name of the member shall be removed from the Register of Members and the member duly notified forthwith.
18. A member whose membership of the Association is terminated in accordance with clause 15, 16 or 17 shall return to the Association his or her certificate and badge of membership (if any) issued in pursuance of the rules of the Association and shall no longer describe himself or herself as a member or ex-member of the Association, or use any letters of his or her business card or any advertisement, or otherwise to indicate that he or she has been a member of the Association. Any subscription or other monies due from such a member to the Association at the date of such termination of membership shall become a debt immediately due to the Association and recoverable by action at law.
20. The management of the Association shall be vested in the Committee.
21. The Committee shall consist of the President; one (1) vice-President; the Secretary; the Treasurer and three (3) other Committee members.
22. The President, Vice-President, Secretary and Treasurer shall constitute the Executive of the Committee of the Association and subject to any direction of the Committee shall be responsible for management and control of the business and affairs of the Association.
23. Four (4) members constituting the Executive of the Committee shall be nominated only from the Clinical Membership except as in clause 29.
24. The three (3) other members of the Committee may be nominated from any of the categories of Clinical, Associate or Affiliate membership of the Association.
25. All appointments of Office Bearers shall be for one (1) year terms with all Committee Members retiring at the General Meeting and eligible for re-election subject to Clause 26.
26. The office bearers may hold the same office for a maximum of four (4) consecutive years, subsequently they are eligible to stand for re-election after (1) one year. A term of office may be extended at the Annual General Meeting with the approval of 2/3 of the members present if no other nominations have been received.
27. A casual vacancy occurs in the office of a Committee member and that office becomes vacant if the Committee member-
(b) resigns by notice in writing delivered to the President, or, if the Committee member is the President, to the Vice-President and that resignation is accepted by resolution of the Executive;
(c) is convicted of an offence under the Act;
(d) is permanently incapacitated by mental or physical ill-health
(e) is absent from more than-
(i) 3 consecutive Committee meetings; or
(ii) 3 Committee meetings in the same financial year;
without tendering an apology to the person presiding at each of those Committee meetings, of which meetings the member received notice, and the Committee has resolved to declare the office vacant;
(f) ceases to be a member of the Association; or
(g) is the subject of a resolution passed by a general meeting of members terminating his or her appointment as a Committee member.
28. If a vacancy occurs on the Committee during the term of office, the Committee may appoint a member to fill a vacancy until the next election.
However, such appointees as are not Clinical Members may not be nominated for election as office bearers to these Executive positions at the next regular election but they may be nominated for other positions in the Committee if they fulfil the usual requirements of eligibility. The Committee may act notwithstanding any vacancy in the membership thereof.
DUTIES OF THE COMMITTEE
29. The Committee may appoint ad-hoc committees to assist in its general functions or for specific
Details of the formation, structure and function of ad-hoc and standing committees established by
the Association are contained in the By-Laws of the Constitution.
30. The Committee may appoint from its membership representatives to attend any meeting or any body with which the Association is affiliated or associated.
31. The Committee may employ an Executive Secretary to implement its decisions. His or her duties shall be clearly outlined in a job description provided by the Committee. The Executive Secretary shall not have a vote on the Committee or on the Executive.
32. The Committee may employ other persons from time to time as is appropriate, to further the objects of the Association.
33. The Committee shall cause to be kept and maintained separate registers of the names and addresses of all categories of members, and may grant to each such member certificates of the appropriate grade of membership.
34. Four (4) members of the Committee shall form a quorum at Committee meetings.
35. A minimum number of two (2) meetings of the Committee shall be called during the period of the said Committee's term of office.
36. The Secretary shall prepare and supervise all business papers and see that the minute books and other records of the Association are properly kept and that the instructions of the Committee are properly carried out.
37. The Secretary shall be the official agent of communication between the Committee and members and shall consult with the President on all urgent matters or emergencies that may arise between meetings of the Committee, and forthwith report thereon to the Executive.
38. A member may at any reasonable time inspect without charge the books, documents, records and securities of the Association.
ANNUAL GENERAL MEETINGS
39. An Annual General Meeting shall be held at least once in each calendar year, not more than four months after the end of the Association’s financial year, and not more that eighteen (18) months after the preceding Annual General Meeting, at such time and place as the Committee shall determine. Notice of the Meeting shall be given as provided for in Clause 46. A quorum shall be constituted by one quarter of the membership of the Association or their authorised proxies. Postal ballots and proxy authorisations shall be returned by mail postmarked no later than ten (10) days prior to the Annual General Meeting, or by courier no later than the fifth day preceding the Annual Meeting.
40. The Annual General Meeting shall be held for the following purposes:
(a) To receive reports from the Committee and the Treasurer, and receive the Balance Sheet and Statement of Accounts for the preceding financial year.
(b) To conduct elections amongst members for the positions on the Committee and executive which have fallen vacant, as per Clause 25 of the Constitution.
(c) To decide on any motion, notice of which has been lodged in writing with the Secretary no less than sixty (60) days before the Annual General Meeting
41. The Committee may whenever it thinks fit convene an Extraordinary General Meeting. Within twenty-one (21) days of receipt of a requisition signed by not less than ten (10) members the Secretary shall call an Extraordinary General Meeting . Any such requisition shall state the purpose for which the meeting is called. If the required meeting is not convened by the Secretary within twenty-one (21) days of receipt of the request for such a meeting, the requisitionists or a majority of them may themselves convene the meeting; giving thirty one (31) days notice of such a meeting in accordance with the terms of Clause 46. At an Extraordinary General Meeting one quarter of the membership or their authorised proxies shall form a quorum. If a quorum is not present within half an hour from the time appointed for the meeting, the members present, being not less than three (3) shall be a quorum.
42. The President, or in his absence the Vice President, shall preside at all meetings. In the absence of the President and Vice President, the meeting shall elect a Chairman.
43. The accidental omission to send, or the non-receipt of any notice etc., shall not invalidate the proceedings of any meeting held pursuant thereto.
44. At any meeting of the Association unless a poll is demanded a declaration by the Chairman that a resolution has been carried and an entry to that effect in the minute book of the proceedings of the Association shall be sufficient evidence of that fact without indication of the number or proportion of votes recorded in favour or against such resolution. If a ballot be demanded every member whether present or by proxy or postal vote shall have one (1) vote the Chairman having also a casting vote and the result of the ballot shall be declared as the resolution of the Association.
45. Any member who is unable to attend a General or Extraordinary meeting may apply to the Secretary for a postal vote, or may authorise a proxy.
47. Notice of the Annual General Meeting and a memorandum calling for nominations for the Committee shall be sent to all members at least thirty-one (31) days prior to the Annual General Meeting. Notice of a General Meeting of the Association must, at least thirty-one (31) days before the date fixed for holding such General Meeting, be sent to each Member at an address appearing in the Register of Members, stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting. Notices of General Meetings may be sent by mail, facsimile or other electronic means.
48. Nominations for the Committee and Executive positions shall be made in writing to the Secretary. Each nomination shall be approved by the nominee and one (1) member of the Association and sent to the Secretary at least twenty one (21) days before the Annual General Meeting. No nominations will be accepted unless the nominee is financial. If the nominations do not exceed the number for any office or for the number of other Committee members to be elected then those so nominated shall be declared elected. If the nominations exceed the number to be elected then a ballot shall be held. The candidates up to the number of vacancies who receive the most votes shall be declared elected and in the case of two or more candidates receiving an equal number of votes then the election shall be determined by lot. If there is no nomination for a vacancy received prior to the Annual General Meeting, the annual General Meeting may receive nominations and conduct an election.
FINANCE AND ACCOUNTS
49. (a) The general funds of the Association shall be under the control of the Committee.
(b) All funds of the association shall be deposited in the first instance to the credit of the Association at such Bank or Banks or Credit Union as may be appointed by the committee. All monies received shall be paid into one or more of the banking accounts in the name of the Association. All payments from such accounts shall be made by cheque, signed as may be decided from time to time by the Committee. It shall be the duty of the Treasurer to receive all subscriptions due by members and deposit them to the credit of the Association with the Bank (s) appointed. Accounts shall be passed for payment at any meeting of the Committee, and payment made by cheque as herein provided.
(c) Funds of the Association not immediately required may be invested and dealt with in such manner as may be permitted by the relevant laws.
(d) Official receipts for subscriptions, donations or other payments to the Association shall be issued by the Treasurer or by other office bearers of the Association, duly authorised by the Committee or such other persons as the Committee shall from time to time decide.
(e) The Committee shall cause proper accounts to be kept with respect to:
(i) all sums of money received and expended by the Association and the manner in respect of which the receipts and expenditures take place:
(ii) all sales and purchases of goods by the Association:
(iii) the assets and liabilities of the Association to be kept in such a manner as will enable the accounts of the Association to be conveniently and properly audited.
(f) The books and accounts shall be kept at the Association's office or at such place as the Committee thinks fit.
(g) At the Annual General Meeting, the Committee shall lay before the Association an income and expenditure account and a balance sheet containing a summary of the assets and liabilities of the Association made up to the end of the preceding financial year.
(h) Every such account and balance sheet shall be accompanied by a report from the Committee as to the financial affairs of the Association, including information as to what amount, if any, has been written off.
(i) Every balance sheet and account of the Committee when adopted by a General Meeting shall be conclusive, except as regards any error discovered therein within ninety one (91) days after the adoption thereof. Whenever any such error is discovered within that period, the account shall forthwith be corrected.
50. The financial year of the Association shall run from January 1st to December 31st of each year.
51. Every member of the committee, Auditor, Secretary and other officers for the time being of the Association shall be indemnified out of the assets of the Association against any liability arising out of the execution of the duties of his office which is incurred by him in defending any proceedings, whether civil or criminal, in which judgement is given in his favour or in which he is acquitted, or in connection with any application under the Act in which relief is granted to him by the court in respect of any negligence, default, breach of duty or breach of trust.
AMENDMENTS TO THE CONSTITUTION
52. Whenever it is proposed to alter, add to, or rescind these rules or any of them, the Secretary shall post to all members, to the last address on the register of members of the Association, at least thirty (30) days before the meeting called to discuss them, copies of the proposed amendments. At any Extraordinary or Annual General Meeting, if agreed to by a 75% majority of members present and voting, the Constitution shall be amended.
COMMON SEAL OF THE ASSOCIATION
53.1 The Association shall have a common seal on which its corporate name shall appear in legible characters.
53.2 The common seal of the Association shall not be used without the express authority of the Committee and every use of the common seal shall be recorded in the minutes book referred to in rule 35.
53.3 The affixing of the common seal of the Association shall be witnessed by any two of the President, the Secretary the Treasurer.
53.4 The common seal of the Association shall be kept in the custody of the Secretary or of such other person as the Committee from time to time decides.
DISSOLUTION OF THE ASSOCIATION
54. Procedures for dissolution of the Association shall be as follows:
(a) A General or Extraordinary meeting shall pass a resolution for the dissolution of the Association by a majority of members present and voting: and
(b) This resolution shall be communicated to each member at the address appearing on the register of members and a General or Extraordinary meeting shall be called to confirm the resolution, such meeting shall be held not less than thirty (30) days thereafter, at which not less than one quarter of the members shall be present. The said motion shall be confirmed by a majority of three-quarters present and voting thereon. If a quorum is not present within half an hour from the time appointed for the meeting, the members present being not less than three shall be a quorum.
(c) If upon winding up of the Association there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the members or former members, but shall be given or transferred
(i) to another association incorporated under the Act which has similar objects; or
(ii) for charitable purposes
which association or purposes, as the case requires, shall be determined by resolution of the members.
(d) Every member of the Association undertakes to contribute an amount not exceeding fifty (50) dollars for payment towards any outstanding debts or liabilities contracted whilst he or she was a member.